We receive requests for rental dates from many different organizations. To provide all interested parties an opportunity to reserve dates and to establish a meaningful basis for future event scheduling, we normally begin the event scheduling process in the November-December time frame. Beginning early in the new year, after our racing and premier event schedule has been established, we begin the process of firming-up event dates that are as beneficial as possible to all parties.
 

The first step in reserving an event date is to check for the availability for open dates and times on the Event Calendar and follow the instructions below:

Please fill out our Rental Request Form and follow the instructions for submitting it over the internet. Once we receive your request and confirm the requested date, a non-refundable 50% deposit will be required for each day requested. No dates will be reserved until we are in receipt of the deposit. Upon receipt of your deposit we will contact you by phone or email to confirm your dates and we will forward a rental agreement to you by mail. The rental agreement must be returned to us within 30 days or your deposit will be forfeited and your dates released. If the terms and conditions of the rental agreement are not acceptable your deposit will be refunded provided you notify us within 30 days of receipt of the contract or 60 days prior to your rental date, whichever is sooner. The remainder of your rental fee will be due 30 days prior to your event.

To the extent possible, priority for future dates will be given to organizations in the order in which they request dates. However, we cannot guarantee a specific date/weekend year to year. Especially during the peak demand periods, weekends will comprise Friday-Saturday and Sunday-Monday rental periods.


 
© 2001 BeaveRun Motorsports Complex