FLAT OUT DAY... Split Session Format

Flat Out Days are opportunities to take your car (or ours) onto a genuine race course and experience the thrill of spirited driving. Emphasis is on learning and practicing high performance driving but within a controlled, noncompetitive environment.  Specific goals are:

• To learn the meanings of, and appropriate responses to, the display of Race Flags

• To learn fundamental race track operational procedures

• To learn the basic terminology of performance driving as an effective means of communications

• To learn the fundamentals of vehicle dynamics and gain behind-the-wheel experience in them

• To recognize and avoid potentially dangerous situations while on-track

• To respond appropriately when dangerous situations occur

• To instill a spirit of good sportsmanship and track etiquette

• To recognize and appreciate effective driving

• To encourage participation in road course activities and thus the growth of the sport

• To leave at the end of the day feeling satisfied in having improved your abilities… and, of course, with a grin on your face

Split Session Format

Some of the Flat Out Days will be organized around separate morning and afternoon "Run Group" configurations to better accommodate weekday work schedules and reduce the overall length of the day from 8 hours to 5 hours for all participants.  These will be known as the "Split Session" version of the Flat Out Day. 

The general format of the day is:

• Run Groups 1, 2 and Instructors will start the day at 8:00 AM and finish at 1:00 PM.  Two classroom sessions and in-car instruction will be provided to both Group 1 and Group 2 drivers.

• Run Group 3 starts their day at 1:30 PM and finish at 6:20 PM. There will be a Driver's Meeting but no classroom instruction and in-car instruction will be provided only upon request.

• Instructors may also participate in the Afternoon Session

• A preliminary schedule for the day can be viewed by clicking this link.

Composition of Run Groups

While there is some latitude in Run Group assignments based upon rate of progress and Instructor evaluations, the three Run Groups are defined as:

• Run Group 1 - Drivers with 0-3 BeaveRun Flat Out Days combined with little or no performance driving experiences from other road courses.

• Run Group 2 - Drivers with 3-6 BeaveRun Flat Out Days or having significant performance driving experiences from other road courses, competition driving licenses, racing schools, etc. 

• Run Group 3 - Drivers with 6 or more BeaveRun Flat Out Days or at least one BeaveRun Flat Out Day in conjunction with an extensive history of performance driving experiences from elsewhere.

• Instructor Group - Pre-qualified Flat Out Day Instructors who are registered in BeaveRun's Instructor Roster and have completed the Instructor Orientation Training.

BeaveRun maintains a database containing a history of previous participation in Flat Out Days.  If there is any question as to which Run Group you belong, please send an email to admin@beaverun.com.

Driver Eligibility

Any licensed driver over the age of 18 years is eligible. Licensed drivers under 18 will require parental consent form to be signed at registration.

Vehicle Eligibility

• Any closed-wheel car is eligible provided it meets safety criteria. 
• Certain trucks and SUV’s are allowed to participate if suitably prepared. You must call for approval.
• Roll bars are required for all convertibles and they must run with tops up unless equipped with 5-point harness & arm restraints.  Functional factory roll hoops and pop-up styles are acceptable.
• Targa-style roofs are also acceptable so long as panels are in place or equipped with 5-point harness & arm restraints.
• A technical inspection by a qualified mechanic must be conducted prior to the event and a signed Vehicle Technical Inspection Form must be presented before your vehicle will be permitted on the track.
• While BeaveRun will not be conducting its own vehicle inspection at the track, the car may be subjected to a cursory technical inspection and denied entry to the track if it does not conform to our Technical Inspection Guidelines. See our Technical Inspection Guidelines.
• Novice and intermediate drivers (Groups 1 and 2) must have a vehicle equipped with a passenger seat and seat belt(s) for an instructor which are equivalent to that which is installed for the driver.

General Policies

• Flat Out Days are "rain or shine" events (like car and bike roadracing and football).
• Cars will not be admitted to the track without a properly completed and signed Vehicle Technical Inspection Form.  This form should be printed out and completed in advance of the Flat Out Day (see Vehicle Eligibility Section above) and then presented to the Event Official stationed in the False Grid.  The form can be obtained at the track or by clicking the following link: Vehicle Technical Inspection Form
• Snell SA-rated helmets (2000 or newer) are required.  Must have Snell sticker affixed to inside of helmet.  DOT motorcycle helmets are not acceptable.  Don't spend a bundle on your car and only a few bucks protecting your head.  A limited number of rental helmets are available.
• Gates will open at 7:30 am.
• All participants MUST attend the driver’s meeting, which begins promptly at 8:30 am. You should arrive early enough to allow time to register, remove all loose items from your car and otherwise prepare your car and yourself for your driving sessions.
• You will NOT be allowed to participate if you miss the drivers meeting.

Cost

•  Two drivers may register the same car and run in separate sessions so long as both entrants qualify for their respective run groups (i.e., both cannot be at Group 1 skill level). However, each driver will have to pay a separate registration fee.

Pre-Payment is Required

• Pre-Payment is required in order to reserve your spot in the event.   If a Registration Form has been submitted but payment not made in full, BeaveRun reserves the right to relinquish your spot to an applicant who has paid and place your name on a waiting list.
• If Pre-Payment is to be in the form of a Gift Certificate, after submitting a Registration Form call the BeaveRun Office to specify that you will be using a Gift Certificate for Pre-Payment and then mail the Gift Certificate to BeaveRun. Until the Gift Certificate is received, BeaveRun reserves the right to relinquish your spot to an applicant who has paid and place your name on a waiting list.  The event cancellation rules apply to gift certificates as well as to other forms of payment.
• If the event becomes sold out,  applicants are placed on a waiting list according to the date and time their Pre-Payment was received by BeaveRun.  If you have pre-paid, you will be notified by email or phone if your application is placed on the waiting list and you will be given the opportunity to cancel with a full refund or apply your payment to the next scheduled Flat Out Day.

• Pre-Payment may be submitted via:

  • A check made payable to BeaveRun Motorsports Complex

  • Credit Card Transaction using PayPal

  • Credit Card transaction over the telephone

Pre-Registration is Mandatory

• Pre-registration is mandatory in order to plan instructional needs and because the event is limited to 60 participants. If you fail to pre-register and we are sold out or do not have enough instructors on-hand, you will not be able to participate.

• Even if payment is to be in the form of a Gift Certificate, Pre-Registration is required.

Cancellation Policy & Forfeiture Costs

If you are unable to attend, you must notify  BeaveRun in writing via:

• Email to:  l.delahanty@beaverun.com or
• FAX to 724-535-0100
• Cancellation by phone call is not possible... the Office is frequently closed immediately prior to an event and there is no audit trail.
• The event cancellation policy applies to gift certificates as well as to other forms of payment.

There are forfeiture costs associated with cancellation, with any remaining balance being applied to a future Flat Out Day.  Forfeiture costs apply to gift certificates as well as to other forms of payment. If you notify the BeaveRun Office of your cancellation:

• On the day of the event, but prior to commencement of track-side Registration (7:30 AM), you will forfeit $100.00 of your Pre-Payment.
• Within 48 hours prior to the event’s track-side Registration Time (7:30 AM) you will forfeit $50.00 of your Pre-Payment.
• More than 48 hours prior to the event’s Registration Time (7:30 AM) you will be permitted to reschedule, one time only, for a future Flat Out Day without forfeiting any of your Pre-Payment.
• Without notification prior to 7:30 AM of the day of the event, you will forfeit your entire Pre-Payment.

FREQUENTLY ASKED QUESTIONS – FAQ

• What happens if its raining or rain is forecasted?  The Flat Out Days are not cancelled due to rain.  In many ways, it’s an advantage to drive in the rain… especially for the comparatively inexperienced driver.  Driving on a road course may be likened to a football game with respect to weather… a somewhat more challenging environment… not a “show stopper.”

• Am I allowed to take a passenger out on the track?  Drivers are not permitted to take passengers onto the track, regardless of whether the passenger is a registered participant.  Only Flat Out Instructors are permitted to have passengers accompany them during an on-track session.

• Can I have a camcorder in my car?  Camcorders are permitted provided that they are secured on a commercial mount.  Hand-held cameras are not permitted.

• Must my drivers-side window be open?  Yes… it must be fully open at all times while on the track so that you can make the required signals.

• Must my passenger-side window be open?  No… it can be fully open or fully closed but not somewhere in between.

• Can I split my registration so that another driver and I can alternate sessions?  No…  the instructional and safety aspects of the program cannot accommodate this.

• My car is broken down (or I have to leave early)… can my friend run my remaining sessions?  No…  the instructional and safety aspects of the program cannot accommodate this.

• My car broke down before the end of the day… can I get a refund or credit for a partial day. No... this cannot be accommodated.  Ensure that your car is able to withstand the stresses of performance driving.

2008 Flat Out Schedule

September 27 - Flat Out Saturday

October 11 - Flat Out Saturday

Check back often as dates are added throughout the year!

On-Line Registration... the preferred way. 

To complete your Flat Out Day Registration on-line, please click here.

To pay for your Flat Out Day using a credit card or PayPal, please click here.

Be sure to print out and follow the instructions for:

Technical Inspection Guidelines

Vehicle Technical Inspection Form

Especially if you're new to the sport, you'll want to print out and study the basic terminology provided in the following documents:

Race Flags and Their Meaning

Passing Signals & Passing Procedure

Glossary of Driving Terms

If you are a Pre-Approved BeaveRun Instructor, please contact the track in advance of an event to indicate that you plan to participate as an instructor.

For further information about Flat Out Days, please contact the BeaveRun Office at 724-535-1000